Celebrating birthdays in the office helps develop a sense of team culture and camaraderie among employees. By taking the time out to recognize each team member, it can also help everyone feel appreciated and special.

Unfortunately, many offices can run into complications when it comes to planning these special occasions – particularly those with larger teams. The repetition, time, and effort it takes to recognize each team member can eventually take the enjoyment out of the festivities. Moreover, the cost of these events can add up extremely quickly.

Office Birthday

One solution to eliminate these obstacles but still partake in the office tradition is to throw a monthly celebration for all the employees with birthdays in that month. Here are 3 tips for how to save time and money while ensuring everyone gets a fair share of birthday love in the office:


1) Keep It Fair

Celebrating only some birthdays and forgetting others can hurt feelings and also bring down morale. If you’re going to celebrate monthly, be sure you celebrate every month. Not only should you be consistent in your policy but also in the scheduling. Pick the same day each month to celebrate. Consider the last Friday of each month so everyone has something to look forward to.


2) Account for Everyone

HR typically has the birth dates for the entire office. Gather the list of who’s being celebrated each month and reach out to get their dietary restrictions or even dessert preferences. You might want to do this all at once, and keep it in a central Excel or in your HR software (e.g. Zenefits or JustWorks).

You should also ask if the employee actually wants their birthday to be celebrated. For personal or religious reasons, some may not want to partake in the birthday festivities. Keep an “opt-out” column in the Excel sheet to be sure you don’t accidentally celebrate.

In the midst of all the excitement, always remember to never advertise an employee’s age. As the Society for Human Resource Management reminds us, this avoids embarrassment, awkwardness, and potential legal concerns.


3) Switch It Up

Not everyone likes a typical vanilla sheet cake – and not every month. Try different options, like donuts, cupcakes, cookies, or even an ice cream sundae bar. Check out some of these delicious dessert options that’ll be sure to give the office a break from a mundane sheet cake with ice cream:


Lick Ice Cream

Lick Ice Cream in Austin


Mini Melanie

Mini Melanie in NYC


Habit Doughnut Dispensary

Habit Doughnut Dispensary in Denver


Birthday celebrations are a great way for the team to get a break from work – and to get some sugar into their day. Proper organization and planning can ensure that everyone is equally valued and hyped up… on cupcakes.


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